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By: Kathy Kent Toney, Chief AI Strategist at Kent Solutions  Image by Freepik If you're a business owner, you didn’t start your business to drown in admin work. It seems to be never ending—I know, I've been there, done that! But between scheduling, emails, data entry, and task tracking—it’s easy to feel like a full-time assistant in your own company. The good news? AI is more accessible than ever, and it’s ready to liberate you from these tedious tasks, giving you back control of your time and a sense of freedom from the mundane. And now that I have added several AI tools to my toolkit, the return on investment in terms of hours saved is truly remarkable! Let’s look at five admin tasks you can automate starting today—no tech degree required. It's as simple as that, and you're empowered to run a more efficient business with these user-friendly AI tools. Why Admin Tasks Are the Best Place to Start Admin tasks are repetitive, rule-based, and often low-stakes—the perfect testing ground for AI. Automating just one of these areas can unlock hours of your week, making you more productive and efficient. Even better? You’ll gain the confidence to expand your automation efforts without feeling overwhelmed. 5 Admin Tasks You Can Automate Right Now 1. Scheduling and Reminders Tools like Calendly or Motion remove the back-and-forth of scheduling and handle reminders automatically. Meetings get booked. You stay focused. 2. Email Sorting and Follow-Ups With tools like Superhuman or SaneBox, your inbox becomes manageable again. Pair this with automation inside CRMS to send timely, personalized follow-ups based on client behavior. 3. Document Drafting & Summarization Using ChatGPT, Jasper, or Fireflies.ai, you can automatically generate meeting summaries, client emails, or even proposals—all in your voice. 4. Task Assignments & Notifications Automation platforms like Zapier, Make, or ClickUp AI can instantly assign tasks, send internal alerts, and keep your workflows humming—without you playing traffic cop. 5. CRM Data Entry Manual updates? Not anymore. Springboard CRM captures contact details, logs calls, tags leads, and triggers tasks—all from one place. It combines the best features of these tools in an all-in-one platform, so you don’t have to juggle six apps to stay organized. Pro Tip: Most of the automation mentioned above already exists in Springboard CRM—our AI-powered business command center. Start Small, Scale Smart Don’t try to automate everything at once. Start with one task—maybe it’s lead follow-ups—and watch how much time (and stress) you save. Then, build from there. Ready to See What AI Can Really Do? Hit reply to this blog, and I'll reach out to schedule a time to chat. I want you ot discover how to automate smarter—not harder. I'll walk away with quick wins, step-by-step guidance, and bonus tips to seriously level up your AI game!
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