How to Find 10 "Agentable" Tasks in 20 Minutes

By: Kathy Kent Toney, Chief AI Strategist & Founder, Kent Solutions

---

Your day leaks minutes in tiny ways like a dripping faucet: tag a contact here, rename a file there, paste the same note. Again. Let's flip that. I get it! So, do I have a deal for you!

In one short sprint, you'll spot 10 "agentable" tasks—simple, repeatable steps an AI helper or light automation can take over so you don't have to. Do it right and you'll feel the significant time savings this week, motivating you to continue automating tasks.

Why this works
According to McKinsey and Company, today's gen-AI and related tech can automate activities that soak up 60–70% of employees' time. The trick isn't hype; it's picking the right, low-risk tasks first.

Introducing the 20-minute finder
Here's a fast approach to identifying tasks ripe for automation. By selecting a standard path within a workflow you interact with daily, such as lead follow-up, invoice nudges, or meeting prep, you can quickly spot tasks that can be automated. Remember, every additional role, branch, or handoff adds time, so keep your focus narrow.

Walk that slice in your head and write micro-steps as verb + object: send welcome email, tag contact, rename file, log note, move attachment. Keep steps that are repeatable, rule-based, and already inside tools you use (email, calendar, CRM, docs, sheets, chat, web apps). Aim for ten keepers.

Examples you'll spot in minutes

1. Draft a reply from a template after a form submit → Done-when the draft sits ready for review.
2. Tag new leads by source in the CRM → Done-when the record shows the tag.
3. Create a calendar hold after a booking click → Done-when the hold appears.
4. Summarize meeting notes from a transcript → Done-when the summary sits in the deal record.
5. Rename and file attachments to the correct client folder → Done-when the path matches the standard.
6. Send day-before call reminders → Done-when the reminder logs in the thread.
7. Open a follow-up task after a no-show → Done-when the task appears in the queue.
8. Capture post-call action items into a checklist → Done-when the list attaches to the deal.

Turn ideas into pilots
Give each candidate three rails so it runs without babysitting:

1. Impact (1–5): hours you save each week if this runs on autopilot
2. Effort (1–5): setup steps and access you need to start
3. Risk (1–5): chance of a mess-up or escalation if it misfires

Pick three with high impact, low effort, and low risk. Start with drafts, tags, reminders, and file moves—not auto-send to customers. Keep your first pilots inside one tool for speed. Add branches and cross-team handoffs later.

Bottom line
The goal is not a complete transformation, but rather a series of small wins. By identifying and automating ten tasks, you can significantly reduce the time you spend on repetitive activities. I'm here to help you finalize your list, minimize the risk of your pilots, and integrate them into your existing tools.

Do you need some help with this process? Book a free 30-minute consultation and we'll pick your safest, highest-impact wins together.

---

Schedule your FREE consultation today!

BOOK NOW

---

---