KENT BUSINESS SOLUTIONS

Kent​

Solutions


Blog

Return to Kent Solutions' Website
Follow Us on LinkedIn!

The AI Tools I Use Every Day (and Can’t Live Without)

4/11/2025

0 Comments

 
​By: Kathy Kent Toney, CEO & Founder, Kent Solutions
Picture
Image by jcomp on Freepik

If you told me a few years ago that I would rely on artificial intelligence every single day in my business, I probably would’ve smiled politely and kept moving. In 2022, I wrote my blogs the long way—because that’s all I knew.

Fast forward to today. AI is now one of my most trusted business partners.

And I don’t just use it here and there—I use it for everything from content and client nurturing to strategic planning. The best part? I’m finally getting things done that I used to avoid entirely because they took too much time or energy. It's a relief to be free from these manual tasks.

From “Maybe Someday” to “Done in an Hour”

With AI, I've become more efficient and productive. It's a game-changer. Lead magnets (freebies) used to sit on my to-do list for weeks—sometimes months—because they were too time-consuming. I knew they were important, but getting them done felt overwhelming. Now, I can concept, outline, and complete one in a couple of hours. That shift alone has helped me put valuable resources into the hands of prospects who need them—and actually finish them.

Let’s also talk about content creation. Blogs and LinkedIn posts? They take half the time they used to. With AI helping me generate ideas, outlines, and sometimes even first drafts, I’m more consistent, strategic, and—let’s be honest—less stressed about what to say each week.

Automated Follow-Up? Yes, Please.

I’ll be the first to admit it: I was terrible at following up. Not because I didn’t care but because I didn’t have a consistent system. With AI and automation in place, my prospects now receive thoughtful, timely follow-ups—even while I’m sleeping.

And when someone fills out a form on my site? They automatically enter into a personalized email sequence that introduces them to what we do at Kent Solutions. Once that sequence wraps up, I can follow up with a qualification call and invite them into our newsletter—without missing a beat.

Strategy on Speed Dial

Beyond daily execution, AI empowers me to think bigger. I use it to brainstorm, structure, and refine strategic, business, and growth plans. It’s like having a second brain that’s available 24/7, giving me perspective and structure when I need it most. It's a tool that puts me in control and boosts my confidence in decision-making.

The Real Win

The most significant gain hasn’t just been time—it’s finally doing what I knew would grow my business. AI made those things accessible, repeatable, and scalable. If you’re still doing everything manually, you’re working too hard. Trust me—I’ve been there.

How Ready Are You for AI?

Take the next step with our AI Readiness Assessment—a simple 9-question tool that helps you understand where you are and what you need to start scaling smarter with AI.
​
Take the Assessment Now 👇
Picture

Find out how AI-read you are in less than two minutes!
Take Assessment


0 Comments

The Future of AI in Business: What Every Leader Needs to Know

3/27/2025

0 Comments

 
By: Kathy Kent Toney, CEO & Founder, Kent Solutions
Picture
Image by Freepik

Imagine running a business where mundane tasks take care of themselves, real-time data backs your decisions, and customer interactions feel effortless. This scenario isn’t some futuristic dream—it’s happening right now, thanks to AI. But here’s the catch: businesses that don’t embrace AI risk falling behind. So, where do you start?

AI’s role in business is growing rapidly, and it’s not just for tech giants. Small and mid-sized businesses can leverage AI, too, making it a game-changer for all. Let’s explore where AI is heading and how you can position your business for success.

Why AI is No Longer Optional for Business Leaders

AI is transforming every industry, from manufacturing to professional services. It’s not just a trend; it’s a revolution. The competitive advantages are clear: increased efficiency, significant cost savings, and improved decision-making. Plus, with AI becoming more accessible and user-friendly, you don’t need a coding background to take advantage of it. This accessibility empowers business leaders, making AI adoption a feasible and rewarding endeavor.

The Biggest AI Trends Shaping the Future

Generative AI & Chatbots
Generative AI, including chatbots, is revolutionizing customer interactions. These AI-powered assistants handle inquiries 24/7, providing instant responses and freeing up your team. Chatbots enhance customer satisfaction and loyalty by improving response times and personalizing interactions.

AI-Powered Automation
AI-powered automation eliminates repetitive tasks in marketing, sales, and operations. This aspect saves time and reduces human error, allowing your team to concentrate on strategic thinking and creative problem-solving. With automation, businesses can scale operations without a proportional increase in labor costs.

Predictive Analytics
Predictive analytics uses historical data to forecast future outcomes. By analyzing trends, businesses can anticipate customer needs and market shifts. This capability leads to informed decision-making and proactive responses, helping companies stay ahead of competitors.

AI and Personalization
AI enhances personalization by analyzing customer behavior and preferences, allowing businesses to tailor marketing efforts, from personalized emails to targeted product recommendations. Such customization boosts customer satisfaction and retention rates.

Common AI Myths (And the Truth Behind Them)

  • Myth: AI is only for big corporations. 
  • ​Truth: AI tools are now affordable and scalable for small businesses.
  • Myth: AI will replace human jobs.
  • Truth: AI enhances human work, automating repetitive tasks so teams can focus on strategy.
  • Myth: AI is too complicated to implement.
  • Truth: Many AI tools integrate seamlessly with the software you already use.

How to Start Using AI in Your Business (Without Overwhelm)

Start small! Automate one key process, like email marketing or lead follow-up, and choose AI tools that integrate with your existing systems. Upskill your team to boost their confidence in using these tools. This approach makes AI adoption less daunting and more manageable, helping leaders stay ahead of the game.

# # #

Would you like some help getting started? Sign up for our free 5-Day AI-Powered Business Boost Challenge! You'll learn the power of streamlining emails by automatically categorizing and prioritizing them, setting up intelligent triggers for follow-ups, and implementing practical, bite-sized strategies in just 5 days.
​
Experience how AI can transform your business—without the overwhelm!

Picture

Sign up for the free 5-Day AI-Powered Business Boost Challenge Today!
5-Day Email Challenge


0 Comments

Unleash Instant Insights: What Areas of Your Business Need Attention Today?

3/17/2025

0 Comments

 
By: Kathy Kent Toney, CEO & Founder of Kent Business Solutions
Picture

Imagine starting up your computer on a Monday morning and simply asking, "Which areas of my business need the most attention today?" Then—boom! You get an immediate, accurate answer, eliminating the need for endless spreadsheets, complicated dashboards, or waiting for someone to compile reports. Sounds amazing? It's not science fiction; it's the power of multi-AI agent applications.

What Are Multi-AI Agent Applications?

You've heard me talk about intelligent bots, so you may wonder how multi-agent systems differ from bots. In short, these platforms have numerous AI agents, AKA bots, collaborating to achieve complex tasks, such as financial forecasting, inventory management, and customer service.

​Each agent specializes in a specific task, working together to tackle complex business challenges. These intelligent agents, powered by machine learning algorithms, collaborate seamlessly, constantly learning and adapting to your company's evolving needs. They transform how businesses operate by pulling data from various sources, analyzing it in real time, and instantly delivering insights.

The Problems They Solve

Imagine the relief from the slow, fragmented, and expensive traditional decision-making processes. Finance teams and supply chain managers often spend weeks compiling reports using outdated tools like Excel and Power BI. Disconnected ERP, WMS, and sales platforms make it challenging to see the big picture. The result?
​
  • Delayed Insights: Slow reporting leads to missed opportunities.
  • Data Silos: Disconnected systems prevent comprehensive analysis.
  • High Labor Costs: Heavy reliance on analysts and consultants.
  • Missed Revenue: Poor forecasting and inefficient inventory management.
  • Complex Processes: Inefficient workflows that hinder growth.

Why Multi-AI Agent Applications?

Multi-AI agent applications address these challenges by streamlining operations and enhancing decision-making through:
​
  • Faster Decision-Making: Cutting decision-making time from weeks to minutes gives you a massive competitive advantage.
  • Cost Reduction: Minimize reliance on manual analysis and eliminate the need for expensive BI tools.
  • Unified Data Insights: Integrating with ERP, WMS, and sales systems for a comprehensive view of your business.
  • Scalability & Adaptability: Continuously learning and improving to grow alongside your business needs.
  • Dynamic Planning & Pricing: Instantly adjusting inventory, procurement, and SKUs based on real-time data.
  • Conversational Decision Support: Providing immediate, actionable insights through natural language interactions.

Ultimately, multi-AI agent applications transform business operations by delivering faster insights, reducing costs, and boosting decision-making accuracy, making your business more productive and efficient.

# # #

Would you like to see an example of a multi-agent platform in action? My strategic partner, Heft IQ, has a fantastic platform. Check out this video to see for yourself the power of these systems!

Before I close, I want to mention how GAME-CHANGING this platform is. I haven't been this excited about a platform in a long time! Can you imagine the power of knowing, in less than one minute, what areas of your business need attention on any particular day? It's incredible.

Trust me, you don't want to miss this opportunity to learn more. Schedule a FREE 15-minute call with our partner, Heft IQ, today!
0 Comments

Are You Wasting Time? How to Identify Tasks You Should Automate.

3/6/2025

0 Comments

 
By: Kathy Kent Toney, CEO & Founder of Kent Business Solutions
Picture
Image by Freepik

The Hidden Cost of Doing Everything Manually

Ever feel like your to-do list keeps growing? You're not alone. Many business owners and professionals spend hours on tasks that don't move the needle—manually entering data, following up with leads, or scheduling meetings.

If you're handling the same tasks repeatedly, you're losing valuable time. The good news? You don't have to do it all yourself. Automation can take repetitive tasks off your plate so you can focus on what truly matters. But how do you know what to automate? Let's break it down.

Why Automating Your Tasks is a Game-Changer

Automation isn't just about saving time—it's about increasing efficiency and profitability. Businesses that leverage automation see:

  • Increased productivity by reducing time spent on repetitive tasks.
  • Faster growth through automated lead follow-ups and customer onboarding.
  • Fewer errors in invoicing, reporting, and customer communication.
  • Better customer experiences with quicker response times and consistent engagement.
  • Higher profitability by cutting labor costs and improving efficiency.

By not automating, you might as well watch your hard-earned money go up in smoke. But with automation, you're in control. You have the power to streamline your business, increase efficiency, and ultimately, boost your profitability.

How to Identify the Right Tasks to Automate

Of course, you don't want to automate everything. Here's how to pinpoint the best opportunities:

Step 1: Track Your Daily Tasks

  • Write down everything you do in a week.
  • Highlight tasks that are repetitive, time-consuming, or prone to human error.

Step 2: Identify Key Automation Candidates

Tasks that are great for automation typically fall into these categories:

  • Repetitive tasks like sending the same emails, data entry, or invoicing.
  • Time-sensitive tasks such as lead responses and appointment scheduling.
  • High-volume tasks like answering FAQs or managing social media.
  • Multi-step processes, including onboarding and reporting.

Step 3: Prioritize Quick Wins

Start with easy-to-automate tasks that save the most time, such as follow-up emails or scheduling.

Implementing automation doesn't have to be daunting. It can be as simple as following a plan. Here's a straightforward approach to get you started.

Phase 1: Start Small

Automate one or two high-value tasks first.

  • Use simple automation tools that integrate with your existing systems.

Phase 2: Expand & Optimize

  • Identify other areas where automation can save time.
  • Refine workflows to improve efficiency.

Phase 3: Scale & Streamline

  • Evaluate results and adjust as needed.
  • Expand automation across departments to maximize impact.

The key is to start where you'll see the most significant return and build from there.

# # #

Time is your most valuable resource. Every minute you spend on manual, repetitive tasks is a minute that works on driving revenue, building relationships, or improving strategy. By identifying and automating the right tasks, you're not just working more efficiently—you're setting your business up for long-term success.

Let's Find Your Biggest Time-Wasters—For Free

Not sure where to start? That's where I come in. Book a FREE 30-minute consultation, and I'll help you identify your most significant automation opportunities and create a custom plan to streamline your business.

Book it today!
Picture

Book your FREE 30-minute consultation today!
FREE CONSULTATION


0 Comments

5 Ways Intelligent Bots Can Handle Tedious Tasks (So You Don’t Have To)

2/27/2025

0 Comments

 
By: Kathy Kent Toney, CEO & Founder of Kent Solutions
Picture
Image by kjpargeter on Freepik

More Than Just Chatbots: How AI Bots Are Changing the Game

When you hear "AI-powered bots," you probably think of chatbots answering customer service questions. But that's just scratching the surface.

Imagine having a digital assistant that can schedule meetings, process invoices, track inventory, and even monitor IT systems—all without human intervention. These bots don't just chat; they work behind the scenes to handle repetitive, time-consuming tasks that eat up your day.

From administrative work to finance, IT, HR, and sales, intelligent bots can automate what slows you down—so you can focus on what matters. Here are five ways they can take work off your plate.

1. Automating Administrative Work

Every business drowns in routine admin tasks—reporting, scheduling, and document management. AI bots can handle these automatically.

Example: Instead of manually compiling weekly reports, a bot can pull data, format it, and send a summary straight to your inbox.

The result? Less time on admin work, empowering you to focus on high-value tasks that truly matter.

2. Streamlining IT & Operations

IT teams spend hours troubleshooting and monitoring systems. Bots can proactively detect issues, send alerts, and even trigger fixes before they escalate.

Example: A bot can monitor your server performance and notify IT of potential failures while attempting basic troubleshooting.

The result? Faster response times, fewer tech disruptions, and a more secure IT environment.

3. Taking Over Finance & Accounting Tasks

Nobody enjoys manual data entry, invoice processing, or reconciliations. AI bots can extract data from invoices, match payments, and update records automatically.

Example: A bot scans incoming invoices, records key details, and syncs them with your accounting software.

The result? Fewer errors, faster processing, and no more mind-numbing data entry.

4. Automating HR & Employee Onboarding

Hiring a new employee involves paperwork, training schedules, and IT setups. Bots can streamline the entire onboarding process.

Example: A bot can send welcome emails, IT setup instructions, and training resources—all before day one.

The result? A smoother, stress-free onboarding experience.

5. Enhancing Customer Support & Sales

Bots do more than answer FAQs—they book appointments, process orders, and even follow up with leads.

Example: A bot can confirm bookings, remind clients of appointments, and send personalized follow-ups based on customer interactions.

The result? Better customer experiences, fewer missed opportunities, and less work for your team.

The Bottom Line: Work Smarter, Not Harder

In reality, businesses waste countless hours on tasks that AI bots can handle instantly. By leveraging intelligent bots, you not only free up time and energy, but also save on resources. This can significantly impact your bottom line, allowing you to focus on growing your business instead of getting stuck in the weeds.

Ready to see how much time (and money) you could save? Our AI Cost Savings Estimator is user-friendly. It will show you exactly how much automation could save you every month.

​Try it now-FREE!
Picture

Download our AI Cost Savings Estimator, today!
DOWNLOAD FREEBIE


0 Comments
    Follow Us!

    Archives

    March 2025
    February 2025
    January 2025
    December 2024
    November 2024
    October 2024
    September 2024
    August 2024
    July 2024
    June 2024
    May 2024
    April 2024
    March 2024
    February 2024
    January 2024
    December 2023
    November 2023
    October 2023
    September 2023
    August 2023
    July 2023
    June 2023
    May 2023
    April 2023
    March 2023
    February 2023
    January 2023
    December 2022
    November 2022
    October 2022
    September 2022
    August 2022
    July 2022
    June 2022
    May 2022
    April 2022
    March 2022
    February 2022
    January 2022
    December 2021
    November 2021
    October 2021
    September 2021
    August 2021
    July 2021
    June 2021
    May 2021
    April 2021
    March 2021
    February 2021
    January 2021
    December 2020
    November 2020
    October 2020
    September 2020
    August 2020
    July 2020
    June 2020
    May 2020
    April 2020
    March 2020
    February 2020
    August 2019
    July 2019
    May 2019

    Categories

    All
    AI
    Ai Agents
    AIAutomation
    Automation
    CRM
    CRM Optimization
    Customer Engagement
    Customer Journey
    Data Protection
    Digital Transformation
    Email Marketing
    Employees
    Future Of Work
    Holidays
    Innovation
    Intelligent Bots
    Lead Conversion
    Leadership
    Lead Management
    Lead Nurturing
    Marketing
    Marketing Automation
    Marketing Strategy
    Multi-Agent Systems
    Omni-channel Strategies
    Personal Development
    Pilpeline Visibility
    Pipeline Visibility
    Process Improvement
    Product Development
    Productivity Hacks
    Project Management
    Reduce Stress
    Reporting
    Sales
    Sales Automation
    Sales & Marketing Integration
    Sales Process
    Sales Strategy
    Scrum
    Smarketing
    Technology
    Voice Of The Customer
    Workflow Automation

    RSS Feed

Powered by Create your own unique website with customizable templates.